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QuickBooks guides
Short answers to the problems owners bring to the first call. Every step links to Intuit’s own help article, and each guide ends with the free review that fits.
Undeposited Funds in QuickBooks: what it is and how to clear it
Why the Undeposited Funds account keeps growing in QuickBooks Online, how to see what is in it, and how to clear it without counting sales twice.
How to catch up on bookkeeping when you are months behind
A practical order for catching up on QuickBooks bookkeeping when you are months behind: where to start, what to gather, and when to hand it off.
How to categorize transactions in QuickBooks Online without making a mess
How to review pending bank transactions in QuickBooks Online, when to match instead of add, how to use bank rules, and which categories to agree with your accountant first.
How to enter a loan and record its payments in QuickBooks Online
Enter the loan as a liability account, record the money received, and split each payment between principal and interest in QuickBooks Online, with the Intuit steps linked and a note for QuickBooks Desktop.
Duplicate transactions in QuickBooks Online: find them and remove them safely
Why duplicate transactions appear in QuickBooks Online, how to exclude duplicates in the bank feed, when to delete instead, and how to keep them from coming back.
What does reconciled mean? A reconciled check, transaction or account
A reconciled check or transaction has been matched to a line on the bank statement. A reconciled account agrees with the statement line by line. What it proves, what it does not, and what to do when the books were never reconciled.
QuickBooks balance does not match the bank: how to find the difference
The four reasons the QuickBooks balance and the bank balance disagree, in the order to check them: timing, opening balance, changed reconciled transactions, and duplicates.
Setting up QuickBooks Online for a new New York LLC: the first hour
The first hour in a new QuickBooks Online file: company settings, the fiscal year, a chart of accounts a service business can use, connecting the business bank account, invoicing basics, and what to leave out.
How to reconcile an account in QuickBooks Online for the first time
The first reconciliation in QuickBooks Online: what a zero difference proves, what to have ready, the opening balance to check first, how to work through the month, and what to do when the difference will not reach zero.
Why does bookkeeping take so long every month?
Why monthly bookkeeping in QuickBooks Online keeps taking longer: bank lines left in Pending, payments stuck in Undeposited Funds, duplicates, unreconciled accounts and no bank rules, with the fix for each.
Years behind on bookkeeping: where to start
When the books are a year or more behind: find the last month you can trust, work the oldest open year first, get the months the bank feed cannot reach, file what is due, and know when to get help.
Exclude, match or categorize: which one in QuickBooks Online?
What exclude, match and categorize do to a downloaded bank transaction in QuickBooks Online, how to pick the right one, and how to undo the wrong one.
Data: New York businesses formed in the last 12 months, by month, type and county